The Board of Administration approved Resolution 2021-05 authorizing electronic voting and notice for all Association meetings and elections. If you wish to opt-in to electronic voting, please fill out the Opt-In Form below. Once you have opted into electronic voting, the vendor, Conduu, will send you an email to register through the On Top of the World Condominium Association’s electronic web portal.

Conduu is offering residents the opportunity to join a Zoom Workshop to learn about electronic voting. This will provide you the chance to try out this method of voting before you decide to opt-in to electronic voting. The following are the dates/times should you wish to attend any of these Workshops:

Tuesday, October 26 at 4:00 PM EST
Thursday, October 28 at 2:00 PM EST
Saturday, October 30 at 10:00 AM EST

To join a workshop, click here at one of the days and times listed above.

CONSENT TO OPT-IN TO ELECTRONIC VOTING AND/OR CONSENT TO RECEIVE ELECTRONIC NOTICE OF MEETINGS

The undersigned, being an Owner of Building No./Unit No./Address of On Top of the World Condominium Association, Inc., pursuant to Florida Statutes, hereby consent(s) in writing to:  

  1. ELECTRONIC VOTING. I consent to voting electronically at meetings and elections for On Top of the World Condominium Association, Inc. to the fullest extent permitted by law, pursuant to the provisions of the Board’s Resolution authorizing electronic voting (“Resolution”), and release and waive any claim against the Association pertaining to such voting, including but not limited to the transmission or placement of viruses, malware, spyware, cookies, and the like and any claim or challenge to such voting, including but not limited to situations where a Unit Owner vote was not received or counted by the Association due to no fault of the Board of Administration or management.

I designate the following email address in the opt-in form for electronic voting purposes, which e-mail address and other information (including personal identifying information) may be released to a third party that provides electronic voting services or other third parties to the extent and as may be reasonably necessary to enable the use of electronic voting processes.

The undersigned understands and agrees that in order to be valid, this consent form must be signed and on file with the Association no later than 72 hours prior to the published start time of the meeting or election in which the Unit Owner wishes to vote by electronic means, and that all electronic votes shall be cast at least 48 hours in advance of the published start time of such meeting at which time the ability to vote electronically shall be deemed closed for that meeting or election.

I further understand and agree that, in order to use a different e-mail address for casting votes electronically, I must notify the Association in writing of the change of e-mail address no later than 72 hours prior to the published start time of the meeting or election at which the Unit Owner wishes to vote by electronic means. If I/we do not provide timely written notice of this change of e-mail address to the Association as provided herein, I further understand and agree that I may not be able to vote electronically until the next membership meeting and/or election.

  1. ELECTRONIC NOTICE.  I consent to receiving notice by electronic transmission for meetings of the Board of Administration, Committees, and Annual and Special Meetings of the Members, as well as other Association information for On Top of the World Condominium Association, Inc.  I designate the following email address for electronic notice purposes.

The undersigned understands that mailed/paper notice may not be provided to the Unit Owner unless the Unit Owner has rescinded their consent to receive electronic notice of meetings. Please be aware that if you consent to receive electronic notice of meetings, your e-mail address designated for that purpose will be an official record of the Association.

AFTER YOU HAVE OPTED-IN…

YOU WILL RECEIVE AN EMAIL FROM CONDUU

EMAIL YOU WILL RECEIVE TO ACTIVATE YOUR ONLINE VOTING ACCOUNT.
CLICK ON THE ACTIVATE MY ONLINE VOTING ACCOUNT BUTTON.
PUT IN YOUR EMAIL ADDRESS.
PUT IN A PASSWORD AND THEN CLICK THE BLUE "ACTIVATE" BUTTON.

HOW TO LOG IN

ONCE YOU ACTIVATE YOUR ACCOUNT, YOU WILL RECEIVE A CONFIRMATION EMAIL. YOU WILL THEN CLICK THE BLUE "LOGIN TO ONLINE VOTING PORTAL" BUTTON.
PUT IN YOUR EMAIL.
PUT IN YOUR PASSWORD AND CLICK SIGN IN.

WHAT TO EXPECT AFTER YOU LOG IN

ONCE YOU CLICK SIGN-IN YOU WILL BE TAKEN TO YOUR DASHBOARD. IF YOU HAVE AN OPEN VOTING EVENT, IT WILL BE LISTED WITH A TITLE AND DESCRIPTION. YOU WILL ALSO HAVE OPTIONS TO OPT-IN FOR ONLINE VOTING, SETTING A PROXY TO VOTE FOR YOU, AND THE BALLOTS LISTED THAT YOU WILL VOTE ON.
IF YOU ARE NOT OPTED IN FOR ONLINE VOTING, IT WILL ALERT YOU ON YOUR DASHBOARD. TO OPT-IN FOR ONLINE VOTING, CLICK THE "OPT-IN FOR ONLINE VOTING HERE" LINK. YOU WILL BE REDIRECTED TO AN ONLINE VOTING CONSENT TO FILL OUT.
IF YOU ARE ALREADY OPTED IN, YOU WILL ONLY HAVE AN OPTION TO OPT-OUT.
CLICK ON "CALENDAR" ON THE TOP MENU BAR.
YOU WILL BE ABLE TO SEE OPT-IN AND OPT-OUT DEADLINES, AS WELL AS THE DAYS THE VOTING IS OPEN.
TO GO TO BACK TO YOUR MAIN DASHBOARD, CLICK "MY VOTINGS" ON THE TOP MENU.
IF YOU CAN'T DO THE VOTING, YOU CAN SELECT A PROXY. YOU CAN ALSO REMOVE A PROXY FROM THE SAME LINK.
SELECT YOUR PROPERTY. IF YOU HAVE MORE THAN ONE PROPERTY YOU WILL HAVE TO SELECT EACH PROPERTY YOU WANT TO CHANGE THE PROXY FOR.
THEN YOU SELECT WHETHER OR NOT YOU WANT TO SELECT THE ASSOCIATION'S DEFAULT PROXY HOLDER OR A PROXY HOLDER OF YOUR CHOICE.
YOUR PROXY WILL ATTEND THE VOTING EVENT ON YOUR BEHALF. IF YOU CHOOSE TO DO ONLINE VOTING, YOU DO NOT NEED TO SELECT A PROXY. YOU CAN JUST CLICK ON THE INDIVIDUAL BALLOTS ON THE DASHBOARD AND CAST YOUR VOTE.

HOW TO CAST A VOTE

ONCE YOU'VE OPTED IN TO ONLINE VOTING, YOUR AVAILABLE BALLOTS WILL APPEAR ON YOUR DASHBOARD AND YOU CAN CLICK ON EACH ONE TO CAST YOUR VOTE.
A CAST YOUR VOTE BOX WILL POP UP WITH THE TITLE, DESCRIPTION, AND ATTACH DOCUMENTS (IF ANY) THAT CAN BE ACCESSED BY CLICKING ON THE BUTTON.
ON THE LEFT HAND YOU CAN SEE THE RESPONSES YOU ARE ABLE TO SELECT.
ON THE RIGHT HAND YOU WILL SEE A LIST OF RULES (IF ANY) AND A LIST OF PROPERTIES YOU CAN CAST A VOTE FOR.
ONCE YOU'VE SELECTED ALL YOUR RESPONSES AND PROPERTY, YOU CLICK "CAST YOUR VOTE" BUTTON AT THE BOTTOM. IF YOU OWN MORE THAN ONE PROPERTY YOU CAN CAST A BALLOT FOR EACH PROPERTY.
YOUR VOTE WILL ONLY BE SUBMITTED ONCE YOU HAVE CONFIRMED TO THE FINAL AGREEMENT.
PUT IN YOUR PASSWORD.
CLICK "AGREE AND CAST VOTE" BUTTON.
THE SUCCESSFUL SUBMISSION OF YOUR VOTE WILL BE CONFIRMED WITH A ONLINE VOTE CONFIRMATION EMAIL.

VIEW VIDEO TUTORIAL GUIDE